HR Coordinator

Role Overview

My client is seeking a highly organised and detail-oriented HR Coordinator to support the HR function while also providing administrative support to senior leadership.

This role would be a great fit for a career EA who has recently transitioned into an HR role and is now looking to embed themselves into a small but growing HR team in London.

Key Responsibilities

HR Administration:

Providing a range of administrative support to the HR team, including but not limited to:

• Maintain and update HR records, ensuring accuracy and confidentiality.
• Assist in recruitment coordination, including scheduling interviews and managing applicant records.
• Prepare and process HR documentation such as contracts, offer letters, probation letters, references, and onboarding packs.
• Support payroll and benefits administration by collating and verifying relevant data.
• Track employee leave, absence, and compliance training records.
• Assist with HR reporting and analytics, leveraging advanced Excel skills (e.g., pivot tables, VLOOKUP, formulas).

PA Support:

• Provide diary management and meeting coordination for senior leadership.
• Prepare high-quality presentations and reports using PowerPoint and Word.
• Organise travel, expenses, and event logistics as required.
• Handle confidential correspondence and document management.
• Act as the first point of contact for internal and external stakeholders.

Key Skills & Experience

Technical Proficiency:

• Excel: Advanced skills (pivot tables, VLOOKUP, complex formulas, data analysis).
• PowerPoint: Strong ability to create high-impact presentations.
• Word: Excellent document formatting, templates, and report creation.

Experience & Competencies:

• Proven experience in an HR administration and PA role.
• Strong attention to detail and ability to manage confidential information.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication.
• Ability to work independently and take initiative.

Preferred Qualifications

• Previous experience in Financial or Professional Services
• Familiarity with HR systems and databases.
• CIPD Level 3 (or equivalent) is desirable but not essential
• Degree

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